(Effective September 2025)

Operator: Basketball Magic Australia Pty Ltd ABN 49 685 759 059 (Basketball Magic Australia)

Registered Office: c/- Gunderson Briggs Chartered Accountants, Level 2, 117 Clarence Street, Sydney NSW 2000

1. Introduction

Basketball Magic Australia Pty Ltd (“Basketball Magic Australia”, “we”, “us”, “our”) values your privacy and is committed to protecting personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we collect, use, store, disclose and protect personal information across our operations, including the NBA Basketball School Australia, tours, scrimmages, tournaments and other Basketball Magic Australia activities.

By providing your personal information to Basketball Magic Australia, you consent to our collection, use and disclosure of your personal information in accordance with this Policy.

2. Information We Collect

2.1 Personal Information

Personal information may include:

Name, date of birth, gender and contact details (email, phone, address).
Payment and billing details (including credit card information).
Passport or driver’s licence details (for tours and travel).
Emergency contact information.
Employment, volunteer, or coaching applications and history.

2.2 Sensitive Information

We may collect health information, such as medical history, allergies, injuries, or other details relevant to safe participation in programs. Sensitive information is only collected with your informed consent and handled in strict accordance with the APPs.

2.3 Children’s Information

Where a participant is under the age of 18, we only collect personal information with the consent of a parent or legal guardian. We take special care to protect children’s information and will not use it for marketing purposes without explicit consent.

3. How We Collect Information

We collect information directly when you:

Register for a program, scrimmage, tour, or event.
Subscribe to publications, newsletters, or marketing.
Submit forms, surveys, or applications.
Please communicate with us by email, phone, or social media.
Purchase tickets, merchandise, or services.

We may also collect information:

From parents or guardians when participants are under 18.
From third parties such as event partners, insurers, or service providers, where necessary.

4. Storage, Security and Retention

We store information securely in both electronic and physical forms. Safeguards include:

Password-protected systems and encryption.
Access controls and confidentiality agreements for staff and service providers.
Compliance with the Notifiable Data Breaches Scheme (NDBS).

If a data breach is likely to cause serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC).

We retain personal information only for as long as it is reasonably necessary to fulfil the purposes outlined in this Policy, or as required by law (e.g., tax, insurance, or child safety recordkeeping requirements). Once no longer required, information will be securely destroyed or de-identified.

5. How We Use Information

We may use personal information to:

Verify identity and administer participation in programs.
Communicate about events, schedules, updates and opportunities.
Conduct risk management and ensure health and safety.
Market Basketball Magic Australia services, events and programs (unless you opt out).
Comply with legal and regulatory requirements.

Health information may be used only for ensuring safe participation in activities and for insurance purposes.

6. Disclosure of Information

We may disclose personal information to:

Partner organisations, affiliates and event hosts.
Insurers, legal advisers and auditors.
Government authorities, police, or regulators where required by law.
Third-party service providers (e.g., IT hosting, marketing, ticketing).

Some information may be stored or disclosed overseas, including to the USA (NBA/NBAP) and other countries where service providers are located. Where this occurs, we take reasonable steps to ensure equivalent privacy protections are in place through contracts or binding agreements.

7. Direct Marketing

Unless you opt out, we may use personal information for direct marketing (emails, SMS, newsletters). You may opt out at any time by using the “unsubscribe” link in communications or contacting us directly.

We will not use children’s information for direct marketing unless we have explicit parental/guardian consent.

8. Website Tracking and Cookies

When you visit our website, we may collect information about your visit, including pages viewed, browser type and date/time.

We use cookies and similar technologies (including analytics tools such as Google Analytics and tracking pixels) to improve website performance and user experience. Some cookies may collect limited personal information.

You can disable cookies in your browser, but some website features may not function as intended.

Websites linked from our site are not covered by this Privacy Policy and we are not responsible for their data practices.

9. Access and Correction

You may request access to, or correction of, the personal information we hold about you by contacting us (see Section 11). We aim to respond within 14 days and resolve requests within 30 days.

10. Complaints

If you have concerns about how we handle your information, you can contact us:

Privacy Officer
Basketball Magic Australia
Apartment 212, 186 Campbell Parade
Bondi Beach NSW 2026
Email: info@basketballmagic.com.au

We aim to resolve complaints within 30–90 days. If you are not satisfied, you may contact the Office of the Australian Information Commissioner (OAIC):
📞 1300 363 992
🌐 www.oaic.gov.au

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be published on our website and continued use of our services after changes indicates acceptance of the updated Policy.

Basketball Magic Australia – Privacy Notice

Basketball Magic Australia Pty Ltd (“Basketball Magic Australia”, “we”, “us”) respects your privacy and is committed to protecting your personal information in line with the Privacy Act 1988 (Cth).

When you register or provide information to us, we may collect:

Your contact details, date of birth and emergency contacts.
Payment details for event or program fees.
Health information (e.g. allergies or medical conditions) to ensure safe participation.

If the participant is under 18, we will only collect and use information with the consent of a parent or guardian.

We use this information to:

Manage registrations, events and tours.
Ensure participant health and safety.
Communicate schedules, updates and news.
Improve our programs and services.

We may share information with trusted partners such as Basketball Australia, NBA Basketball School, insurers and service providers. Some data may be transferred outside Australia (e.g. to the USA), but we take steps to ensure it is handled securely.

We will never sell your personal information.
You can access or correct your information, opt out of marketing, or make a complaint by contacting us at info@basketballmagic.com.au. If we cannot resolve your concern, you may contact the Office of the Australian Information Commissioner (OAIC) (www.oaic.gov.au).

Our Privacy Policy and Notices